Accounting / Billing Module for VTC

Invoices, reminders, credit memos, cancellations, open items, incoming invoices - with the accounting / billing module for VTC for small and medium-sized companies, you have everything under control.

• Efficient handling of payment transactions
• Total cost control by Invoice Management
• Automated and intelligent reminders
• Every time overview of your company figures
• With current updates always up to date

Invoices

Standard Invoice

Create invoices in PDF format for sending via email or for printing. The invoice module uses the already stored customer, product or service information. So you don't need to enter e.g. Address, payment terms and prices each time you visit. Thus the invoices always correspond your requirements.

Rates Invoice

You have the option of partial payments. At fixed intervals, duration and interval of payment the system automatically calculates the corresponding rate.

Also, partial payments are possible for individual rates,paid rates are also not fully considered in the dunning run.

Abbonement Invoice

Is handled just like a normal account. In addition, you have the option to create recurring invoices by entering the interval and duration.

Partial Invoice

With payment invoices you ask your customers for a deposit, which is then charged into the final bill.

Final Invoice

For linked accounts, already submitted partial invoices can be considered automatically and added to the final invoice. A correction at any time before it reached the booked status, is possible.

Reminders

In the settings the administrator has the ability to assign individual dunning levels. This can be separately configurated depending on status and for different types of invoices (standard, Abbo, rates, discount bills, etc.).

The dunning charges of the different dunning levels can be assigned procentual or absolute as well you can set an additional fee (interest, processing fee).

Also you are able to run an automatic dunning process after setting the time periods.

A note of a soon overdue reminder also can be showed after set a certain time.

Payments

Quick-Edit mode Payments

About the Quick Edit mask, payments can be captured depending on the types of invoice, after previously searched invoice numbers.

For all types of invoices in the ideal case, only the status is set to paid, Manual entry of a partial payment is also possible.

Exception to this is the installment, and here, the partial payment will be charged separately.

If the amount of cash is equal to the outstanding amount, the status of the invoice is set to paid.

Credit Memo

A credit memo can be entirely created manually. Also there is the ability to take the invoice informations of a previous invoice. 

Cancellation

After selecting the invoice in the cancellation module, the cancellation and also the relevant invoice are set to the status historicized and the amounts will be negated. An adaptation of the cancellation and of the relevant invoice is then no longer possible.

Incoming Invoices

The recording of incoming invoices of the vendors is the main task of this module. The recording of the incoming invoice is made by an ergonomic, semi-automatic detection of the individual items and invoices via a Quick edit menu including account assignment.

Open Items Report

You always have an overview of outstanding invoices (= open items). You directly manage the payment in the invoice module.

In addition to the outstanding invoices, you have the ability to hide credit memos and display cancelled invoices separated.